Signing every form, document, report and letter that must be sent out from the office is sometimes a challenge for each provider in the practice. There are occasions when waiting for the doctor to sign the item significantly delays sending it out.
ChiroSuiteEHR resolves this issue by converting the provider’s signature into a digital format. This means that as each item prints, the provider’s signature is automatically placed in the appropriate location.
In order to have each provider’s signature digitized, print the next page of this chapter, fill it out, and mail it to:
1. Life Systems Software
2. Digitized Signature
3. 75 East Main Street
4. Rockaway, NJ 07866
A separate form is required for each provider in the practice!!!
The provider MUST sign all 6 boxes, keeping the signature within the lines of each box. The Life Systems Software staff will determine which of the 6 signatures is best and use that one.
It is critically important that the signatures entered in the 6 boxes are done with a good quality ball point pen. For this purpose, felt tip markers are NOT acceptable.
The person responsible for the security of the data in the practice (managing doctor, office manager, etc.) can control who has access to inserting the provider’s signature in documents, letters, and narrative reports by restricting access to the SmartPad Template Editor. This is one of the Permission settings in the User Security catalog. Please refer to the User Security section of Chapter 7 Master Catalogs for more details.
The digitized signature file will usually be placed on the office server computer in
C:\Program Files\Chirosoft\Data\Main
For offices with multiple sites use the following directory replacing SiteName with the correct site.
C:\Program Files\Chirosoft\Data\SiteName
Once it is installed on the office computer, the digitized signature is available for use as an insertion merge field in the SmartPad Template Editor.
To have the provider’s signature digitized for use in ChiroSuiteEHR, please follow these steps:
1.
Sign in each of the boxes provided below using a good quality ball point
pen.
(No felt tip pens, please.) Please sign within the
box provided without crossing the box boundary.
2. Print the provider’s name, address, email, and telephone information, and clinic name here:
Name/Address/Phone:
Clinic Name:
Email:
5.
3. Enclose this page in a large (8.5 x 11) envelope. DO NOT FOLD.
4. Mail to:
6. Life Systems Software
7. Digitized Signature
8. 75 East Main Street
9. Rockaway, NJ 07866
NOTE: We are unable to use signatures that are faxed because of the poor quality of a fax transmission. Scanning the signature requires special settings, so it is best if the form is mailed and the Life Systems Software scanner is used.
Print the Name and Provider ID for this signature (this is value defined for the doctor in the Provider Catalog. It may be the doctor’s initials, or any other identifier that was given to this provider when ChiroSuiteEHR was set up):
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To use your digitized signature, place the file you receive into the following directory on your computer. C:\Program Files\Chirosoft\Data\Main.
For offices with multiple sites use the following directory replacing SiteName with the correct site.
C:\Program Files\Chirosoft\Data\SiteName